New Zealand National Stamp Exhibition

& Australasian Challenge

14th – 16th November 2014

Pettigrew Green Arena, 480 Gloucester Street Taradale, Napier

Proudly sponsored by: NZP3i4_cmyk_pcmac.epsphotoshop.eps
Supported by: logo nzsda


Sponsors Baypex Comm Trust logo Baypex Cart World logo Baypex Office Products Depot logo Baypex Gannet beach Adventures logo


Bulletin 1 – September 2013
Bulletin 2 – April 2014
Souvenir products
Bulletin 3 – August 2014
Bulletin 4 – October 2014

Results – are on line November 2014

Exhibition organising committee

Chairman Jan Price Executive Secretary Roger Mole
Minutes Secretary Margaret Joll Treasurer John Goudie
Exhibits Officer Robyn Powell Publicity Officer John Paston
Hall Manager Dave Smith Web Site and printing Murray Macdonald
Catering Kevin Thompson Schools Co-ordinator Denys Nichols
NZPF Coordinator Stephen Chivers Chairman of Jury Norman Banfield
NZ Post representative Alan Hollows NZSDA representative David Holmes
Marketing John Gahagan Australian Co-ordinator Gary Brown
Bin-room Co-ordinator Leigh Gravestock

Contact details

Secretary, Baypex 2014, PO Box 865, Hastings 4201, New Zealand
Phone: +64 6 876 5911
Email: [email protected]

Bulletin 4

Chairman’s message

It is my privilege to welcome everyone to Baypex 2014. This is the second New Zealand National Exhibition to be held in Hawke’s Bay the first being in 2004. The 2014 is much larger due to the Australasian Challenge, with overseas and New Zealand exhibitors showing a great diversity of philatelic material including postcards.
Special thanks to New Zealand Post, dealers, sponsors and supporters as it is your support that has made Baypex 2014 possible.
A special welcome to the Australian commissioners, judges, exhibitors and visitors. We hope you enjoy your time at Baypex 2014 and experience the sights and sounds of Hawkes Bay.
To all the New Zealand exhibition judges, exhibitors and visitors from Finland and the Emirates we are delighted to see you at Baypex 2014.
Jan Price

Prizes and donations

The Grand Award has been gifted by New Zealand Post and is a superb master crafted glass bowl.  Baypex Grand Award

We are delighted to be able to thank the following for donations of prizes and awards:

New Zealand Post Grand Award
Fletcher Cole Memorial Trust Runner up to Grand Award
Mowbray Collectables Best Adult New Zealand Exhibit
Campbell Paterson Ltd Outstanding New Zealand entry
Federation Cup Novice Exhibit 3 frames and over
One Frame Tray Novice one-frame award
Phyllis Turnbull Trophy Best entry by Lady Philatelist
Marcel Stanley Trophy Adult development. 1- or 2-frames
Banfield Cup Adult ½-frame development class
Richard Armstrong Memorial Award Most deserving 1st time youth
Jeff Long Best Multi-frame Postcard exhibit
New Zealand Postcard Society Best 1-or 2-frame Postcard exhibit
New Zealand Postcard Society Prize for each youth postcard exhibit
Trevor and Ann Bevan Youth development prize
Philatelic Youth Council Youth Grand Award.
North Shore Philatelic Society Special Youth Award
John Campbell Best Exhibit in Open Class
John Campbell Best One-frame
Postal History Society of NZ Best NZ Postal History Exhibit
Cartridge World Hastings Best Overseas exhibit.
Sydney Stamp Expo 2015
Ray Jans
Ross Marshall
Kapiti Philatelic Society
Hastings Stamp Collectors Club
Hawkes Bay Philatelic Society

Exhibition timetable

Friday, 14 November 2014
10.00 am Exhibition Hall doors open
11.30 am Mr Fenton Wilson, Chairman Hawke’s Bay Regional Council officially opens the Exhibition.
6.00 pm Exhibition Hall closes.
6.00 pm Exhibitors function at the “Duke of Gloucester”.
Saturday, 15 November 2014
10.00 am Exhibition Hall re-opens.
10.30 am Rhodesian Study Group.
1.00 pm Association of NZ Philatelic Judges
2.30 pm Thematic Association of NZ
4.00 pm NZ Postcard Society Post Card collecting and exhibiting in Australia and New Zealand
6.00 pm Exhibition Hall Closes
7.30 pm Palmares Dinner and Awards ceremony at the “Duke of Gloucester”
Sunday, 16 November 2014
10.00 am Exhibition Hall re-opens
10.30 am Judges’ Critique
12.00 am Voting on Schools “Design a Stamp” closes
2.30 pm Schools awards presentation
4.00 pm Exhibition Hall Closes

Special souvenirs of the exhibition

Mini sheets with Exhibition overprint

We will be overprinting the New Zealand 2014 World War l miniature sheet and the 2014 Makariki miniature sheet with “BAYPEX 2014 National Stamp Exhibition”. These will be a strictly limited edition of only 100 WW l and 200 Matariki. These will be available at the venue or by mail order after the exhibition at a cost of $20.00 for the WW1 and $12.00 for the Matariki mini sheet. Orders for these will be limited to 2 of each per customer.

Cover with all four CALs

In addition to the souvenirs already advertised there will be a special cover with the Baypex 2014 logo and the four exhibition CALS. These will be on sale at $15.00.

NZ Post exhibition miniature sheet

New Zealand Post will be issuing a special Exhibition mini sheet which will be on sale from the Post Office stand or the New Zealand Post Philatelic Bureau. There will also be three illustrated cancels, one for each day of the Exhibition available only on the relevant day and only at the Exhibition.

Big Bird – Mascot of the PYC

Baypex Big Bird Visiting the BAYPEX 2014 Exhibition is Big Bird Kiwi.
The model bird was built for Post ‘X 95 Stamp Exhibition. The Postal History Society then gave the Big Bird to the Philatelic Youth Council for promotion of youth stamp collecting.
The Kiwi was stored at the beginning in Penrose and was taken to many of the youth promotion days organised by the Auckland City Council at Alexander Raceway.
In the beginning he had many homes and during one removal was badly damaged when a roller door fell and knocked him over. With a new steel internal frame and many new layers of paper-mache he was fully restored to be our youth mascot once more.Early in 2005, with the help of the New Zealand National Philatelic Trust a robust lightweight frame and cover was made to safeguard him from any further accidents. He has since been moved very successfully to the South Island, Christchurch in 2006 and 2012 and to many exhibitions in the North Island, Auckland, Whangarei, New Plymouth, Lower Hutt and Palmerston North.
We are well prepared to have as many 40 cent stamps stuck to him as visitors’ desire.

Special display

NZ Post is displaying a wide range of World War 1 Postcards, stamps and other memorabilia.

Come and have fun in in the Bay!

We are looking forward to welcoming you all to Sunny Hawkes Bay.
The following is provided for you or your partner’s time away from the exhibition and may help in making full, fun use of your holiday.
A wide range of pamphlets covering wine, art and food trails can be picked up at the entrance to the hall.

  • Art Deco guide walks and tours. Hear the story of the earthquake that devastated the original town and discover the era of style and optimism with which the present day Napier was built.
  • Sheepksin tanning – free tours. 22 Thames Street, Pandora. Phone 06 835 9662, email [email protected].
  • Splash Planet – a trip there can provide day of fun for everyone.
  • Te Mata Peak. If you want to see most of Hawkes Bay at one time an ascent to the top of Te Mata Peak is a must. The view is breathtaking!
  • Wine tours. Hawkes Bay is one of NZ’s leading wine destinations. Take time to sample some of what is to offer with wines from Hawkes Bay’s river valleys, terraces and hillsides of vineyards.
  • Trainworld. A must for model railway enthusiasts and for all ages from 2 to 100. Open every day in Dickens Street from 10am to 4pm.
  • Gannet Beach Adventures. 4×4 Safaris or Beach Tractor Adventures.
  • National Aquarium of NZ. NZ’s largest display of aquatic life and unique NZ wildlife, including sharks, stingrays, crocodiles, living coral, kiwi, tuatara and huge range of fish species.
  • MTG (Museum, Theatre, Gallery). Hawkes Bay’s superb new complex welcomes visitors from all over the world to share in the fascinating history of NZ through the lens of Hawkes Bay.
  • Golf courses. Why not visit one of the many course in the area. At al clubs it is advised you phone first to check green fees and times.
    • Napier Golf Club, Waiohiki Links, phone 844 7913
    • Hastings Golf Club, 1623 Maraokakaho Road, phone 879 7206
    • Hawkes Bay Golf Club, Flaxmere, phone 879 8890
    • Maraenui Golf Club, Te Awa Avenue, phone 835 8273
    • Cape Kidnappers Golf Course, 446 Clifton Road, phone 873 1018
    • Golflands, 248 State Highway 2, Mangateretere (9 hole public course), phone 871 5643

Bulletin 3


The Organising Committee are pleased to announce that we are on track with BAYPEX 2014. At the close of entries we had received applications for 652 frames with the full range of classes covered. A large number of entries have been received from Australia which is supporting the Australasian Challenge. We were particularly pleased with the number of first entries which shows the continuing popularity of the hobby.

This Bulletin further describes our plans for the event and these will be detailed finally in Bulletin No.4 which is due out in October.

New Zealand Post

New Zealand Post, our major sponsor will be at BAYPEX 2014 with a wide range of New Zealand Postal Items. Postal facilities will be available in the ARENA. Individual cancels will be available on each day of the three days of the Exhibition

Exhibition Sponsors

We are particularly grateful for the sponsorship of not only New Zealand Post, our major sponsor, but also without whose generous support this exhibition would not be possible.

We are also indebted to Cartridge World for sponsoring our printing and supporting the web site also – The Eastern and Central Community Trust, Office Products Depot and The Infinity Foundation Limited.

Exhibitors’ Function and Palmares

These will both be held in the “Duke of Gloucester” at 389 Gloucester Street, Taradale.

The Exhibitors’ function will be a social event for exhibitors, sponsors, judges, dealers and invited guests and will give an opportunity for participants to get to know each other. It will be held at 6 p.m. on Friday the 14th.

The Palmares will be held on Saturday evening from 7.30 p.m.

The order form for tickets for both functions is enclosed with this Bulletin and is also included on the Baypex 2014 website.


We are pleased to be able to welcome the following dealers to BAYPEX 2014:

  1. Val Palenski, 85 Victoria Avenue, Hokowhitu, Palmerston North 4410. (06) 358 1538 Mob 027 283 0115
  2. Bill Leggett Collectables, PO Box 40 722, Upper Hutt 5140. (04) 528 2552
  3. Kadine Stamps, PO Box 3382, New Plymouth 4341. (06) 759 8212 Mob.027 240 4462
  4. Torsten Weller, PO Box 214, Caulfield South, Vic 3162, Australia. 00 61 3 9571 1243
  5. Auckland City Stamps, 1 Ngaire Ave, Newmarket, Auckland 1440. (09) 522 0311
  6. Eccles Stamps, 1st floor, AMI Plaza, 342 Lambton Quay, Wellington. (04) 499 6460
  7. Al Visini, 399 Hibiscus Coast Highway, Orewa 0931. (09) 426 4424 0274 902 257
  8. Campbell Paterson, PO Box 99988, Newmarket, Auckland 1149. (09) 379 3086
  9. Classic Stamps, PO Box 5086, Springlands, Blenheim 7241. (03) 579 5650
  10. Philatelic Distributors Ltd., 15 Mount Edgecumbe Street, New Plymouth. (06) 758 6568
  11. John & Jan Fitzpatrick. PO Box 35307, Browns Bay, North Shore City, 0753. (09) 478 7599
  12. Ashford Stamps Ltd., 1 Ngaire Avenue, Newmarket, Auckland. (09) 520 5946
  13. Warwick Jost, PO Box 311, Katikati 3166. (07) 549 2562 Mob 021 0283 7992
  14. Alan Craig, 10 Burwood Place, Hamilton. (07) 856 5499
  15. Nustamps, PO Box 230001, Botany, Manukau 2163. (09) 272 4484
  16. William Carson, PO Box 1836, Auckland 1140. (09) 377 4009

Events already scheduled

Opening Ceremony will be held on Friday morning at the venue.

Exhibitors’ function and Palmareson Friday and Saturday evenings respectively.

The following meetings have already been arranged in the Harris Room

Rhodesian Study Group, NZ Association of Philatelic Judges, Thematic Association of NZ, NZ Postcard Society and Royal Philatelic Society of NZ.

A full timetable of these will appear in Bulletin No.4 together with costs of the various functions and information on booking. If any other Societies or Organisations require the Harris Room for a meeting or other activity, please advise the Baypex Secretary as soon as possible and a time should be able to be arranged.

Postcards of Hawke’s Bay

 HB Postcards book BAYPEX 2014 is pleased to offer the book Postcard Of Hawke’s Bay New Zealand edited by John Paston for sale:This has been jointly published by John Paston and ‘Safari’ of the Hastings and Napier clubs, with profits going in support of the exhibition.The book is 232 pages A4 size and in full colour throughout. It is unique in that such a body of work has not been attempted before at a provincial level and covers the province from early cards through to modern, advertising, comic, and also contains collections of cards from independent contributors on diverse subjects such as the Port of Wairoa, Clive, the Taupo Road, Hawkes Bay Railways, Hawkes Bay Earthquake and postcards by Charles Sorrell.The book will be on sale at NZ$60 at the entrance to the venue.A brochure and order form will also be on the Baypex web site after 31 August 2014.


Special souvenirs of the exhibition

Mini sheet with exhibition overprint

BAYPEX 2014 will be overprinting a mini sheet – details in Bulletin No.4.

NZ Post exhibition mini-sheet and postmarks

New Zealand Post will also be issuing a special Exhibition Mini sheet. There will also be three illustrated cancels, one for each day of the Exhibition.

There will also be a special cover available at the exhibition with the exhibition logo and all four CALs.

And don’t forget to obtain the souvenirs detailed in our earlier bulletin.

Hotels, motels and budget accommodation, Hastings

[For a list of Napier accommodation see Bulletin No 2 below.]

While it would be closer to the Exhibition to stay in Napier, visitors with transport will find that Hastings is only a 15 minute drive to the Pettigrew Green Arena by the expressway connecting Hastings to Taradale via Links Road.

The following list is a guide to some of the available accommodation in Hastings. The inclusion of these establishments in this bulletin does not mean they are recommended against others by Baypex 2014. Visitors to Baypex are required to book their own accommodation.


Anvil Court Lodge, 1400 Karamu Road North, Hastings. Tel: 0800 22 33 03 [email protected]
Amici Motel, 207 Pakowhai Road, Hastings. Tel: 0800 272 7462 [email protected]
Apple Motor Inn, 409 Railway Road, Hastings Tel: (06) 8786149
Portmans Motor Lodge, 401, Railway Road, Hastings. Tel: 0800 767 862
Camberley Court Motel, 801 Omahu Street, Hastings. Tel; 06 876 8119 [email protected]
Claremonte Motor Lodge, 714 Heretaunga St. W.Hastings. Tel: 06 878 8396
Clansman Motel, 907 Railway Road, Hastings. Tel: (06) 878 3512. [email protected] 115
Cumberland Court Motel, Cnr Omahu/Maraekakaho Roads, Hastings. Tel: (06) 878 6190
Elmore Lodge Motel, 301 Omahu Road, Hastings. Tel: 0800 356 673
Frimley Lodge Motel, 311 Pakowhai Road, Hastings. Tel: 0800 800 936
Valdez Motel Lodge, 1107 Karamu Road North, Hastings. Tel: 0800 825 339

Holiday Parks

Hastings Top 10 Holiday Park, 610 Windsor Avenue, Hastings. Tel: 878 6692

Bulletin 2



Welcome to Bulletin No.2 for Baypex 2014. Planning is well under way and we are on schedule with our most important goals. This Bulletin will bring you up to date with these and other items of interest. Included with this Bulletin is a list of Souvenirs with the theme “Come play in the Bay”. There is a selection of CALs, Covers and Maxi cards. The cost of any you purchase will go towards the funding of the Exhibition.

The exhibition hall

We are pleased to have, as in 2004, managed to secure the best place in the “Bay” to hold this years New Zealand National Stamp Exhibition – the Pettigrew Green Arena.This is a World Class Arena with three basketball courts of floor area, well illuminated. It has a small theatrette to be used for meetings and lectures and a meeting room for jury work.A Subway sandwich bar at the entrance provides casual refreshment. This venue is situated opposite the Eastern Institute for Technology (EIT) in Taradale. Napier is a city with a population of 55,000 and the Arena is approximately 9km from the Napier CBD. There are a range of motels on Kennedy Road, which is on the bus route from the Napier central business district to EIT. Other accommodation can be found from high class hotels through to motels and holiday chalets to the more economic backpackers. Because Napier is not large and traffic flows freely, taxi fares in the city are generally inexpensive. Baypex 2014 arena

Baypex 2014 website

We are pleased to announce that we have launched our web site and it can be found at


Remember to get your entry form in which must be received by the 30 June 2014. Also potential exhibitors are reminded that to put in an entry, it is required that you belong to an NZPF member society or APF affiliated society.

Frame fees

The Baypex 2014 Committee is pleased to be able to offer a frame fee of $NZ30 per frame

NZ Post and other sponsors

We are proud to be sponsored by NZ Post, our major sponsor, who will be at Baypex 2014 with a wide range of New Zealand postal items. Postal facilities will be available in the ARENA. We are also sponsored by The Eastern & Central Community Trust, Cartridge World, Office Products Depot and Gannet Beach Adventures.


There will be 15 dealers stands with at least one being from overseas.

Chairman of the Jury

The Chairman of the Jury is Norman Banfield. His contact details are: Phone: 64 4 299 6639 Email: [email protected]

Australian co-ordinator

The Australian co-ordinator is Gary Brown His contact details are: PO Box 106, Briar Hill, Vic 3088 Email: [email protected]

The Australasian Challenge

This NZ National Exhibition incorporates the Australasian challenge, a team competition between exhibitors from each Australian State and ACT and the North and South Islands of New Zealand – a total of nine teams. The Challenge is held every two years and this is the second time it has been held in New Zealand. The current holder of the Challenge is Queensland (we apologise for previously stating this as NSW in error) so expect to see top Australian and New Zealand exhibits at Baypex 2014.

Protectors for sales

The Philatelic Youth Council of NZ have quality exhibition protectors for sale as a fundraising activity. These are crystal clear polypropylene 50 micron protectors in a special 248 mm x 290 mm size. These protectors are quite stiff and display well. The protectors are available either in lots of 100 for $NZ55.00 including GST and postage or lots of 25 for $NZ20.00 including GST and postage. If requiring a supply of these protectors, please send payment with your order to Philatelic Youth Council, PO Box 2979, Shortland Street, Auckland 1140. Allow 14 days for delivery.

Hawkes Bay schools’ ‘Design a Stamp’ competition

A invitation has gone out to Hawke’s Bay Schools in the Napier Hastings areas to submit entries for a ‘Design a Stamp’ competition. There are five competition levels and the schools taking part will submit six of their best designs in each age group for judging. John Staniford, a well known local artist, has offered his services as the Judge. As many as possible as those submitted will be displayed at Baypex and the public will be invited to vote for their most popular entry from the combined entries from all levels. Prizes will be given to the winners of all five age groups and also to the public’s most popular entry. The schools providing the winning entries will also receive a prize.

Things to do while in Hawkes Bay

“Come play in the Bay” Hawkes Bay is a paradise for the visitor with attractions for all ages and at all paces of life. From Para-gliding and hang-gliding from Te Mata Peak to Splash Planet with aquatic slides. For the more sedate there is the National New Zealand Aquarium, take a tour of the now world famous Hawkes Bay vineyards or take a walk with the Art Deco guides through the streets of Napier with it’s unique collection of Art Deco buildings. Hastings favouring the different but unique and colourful Spanish Mission style. A trip out to see the Gannet Colony at Cape Kidnappers is a must and the beach tractor of Gannet Beach Adventures will give you an unforgettable experience. Hire a bike and experience the many cycle trails around the city and surrounds. In the evening, the list of eating places is endless. Numerous wineries have the most excellent of restaurants. Other establishments have dishes from all over the world. Italian, Thai, Chinese and Indian cuisines are available to name a few, or one can sit in style for lunch or dinner at waterfront restaurants in Ahuriri’s inner harbour and watch the bustle on the wharf around the fishing fleet. Whatever activity you decide on outside the Exhibition we can assure you, everywhere you go, you will receive a great Hawkes Bay welcome!

Hotels, motels, motor camps and budget accommodation

The following list is not definitive but a guide to some of the available accommodation in Napier. The inclusion of these establishments in this does not mean they are recommended against others by Baypex 2014. Visitors to Baypex are required to book their own accommodation.


Blue Water Hotel, 10 West Quay, Ahuriri. Tel: 0508 627437
The Crown Hotel, Cnr. Bridge St & Hardinge Rd, Ahuriri. Tel: (06) 8338330
Scenic Hotel Te Pania, 45 Marine Parade, Napier. Tel: (06) 8337733
Viceroy Hotel, Cnr Tennyson St. & Clive Square, Napier. Tel: (06) 8353373

Motels, lodges


Harbour View Lodge 60, Nelson Quay Ahuriri, Napier. Tel: 0800 66 84 32


Colonial Lodge Motel, 164 Gloucester Road, Taradale. Tel: 0800 6844 77

Kennedy Road area

Ace High Motor Inn, 399 Kennedy Road, Napier. Tel: 0800 270361
Lisa Rose Motel, 377 Kennedy Road, Napier. Tel: 0800 454727
Bella Tuscany, 371 Kennedy Road, Napier. Tel: 0800 365754
Spanish Lady, 348 Kennedy Road, Napier. Tel: 0800 337366 [email protected]
Pania Lodge, 332 Kennedy Road, Napier. Tel: 0800 232000
Deco City Motor Lodge, 308 Kennedy Road, Napier. Tel: 0800 5366339 www
Palm City Motor Lodge, 31 Georges Drive, Napier. Tel: 0800 835005

West Shore

Sunset Court Motel, 68 Meeanee Quay, Napier. Tel: 0800 000900 [email protected]
Cedar Court Motel, 50 Meeanee Quay, Napier. Tel: 0508 233272
Fairley Motor Lodge, Cnr Tareha St & Meeanee Quay. Tel: 0800 876876
Albatross Motel, 56 Meeanee Quay, Napier. Tel: 0800 252287
The Rocks Motor Lodge, 24 Meeanee Quay, Napier. Tel: 0800 8359626
Bamboo Lodge Motel, 53 Meeanee Quay, Napier. Tel: 0800 901020 [email protected]

Holiday parks and budget

Holiday parks

Kennedy Park, Storkey Street, Off Kennedy Rd. Tel: (06) 8439126
Affordable West Shore Holiday Park, 88 Meeanee Quay, Westshore. Tel: 0800 937874 [email protected]


Criterion Art Deco Backpackers, 48 Emmerson Street (City Centre). Tel: (06) 8352059

 For a one-stop shop of accommodation try:  Baypex i-site logo

Souvenir products


The following items are being sold to raise additional funds required to run the exhibition. For order forms please contact Baypex 2014.

 CALs Covers Maxi cards
each $1.00 block of 4 $5.00 each $4.50 set of four $16.00 each $3.50
Art Deco
After the 1931 earthquake the city fathers decided to have all new buildings in the art deco style.  Napier is considered to be the Art Deco capital of New Zealand
Baypex Art deco CAL Baypex Art deco cover Baypex Art deco maxi
Elephant Hill Winery
Established by R&R Weiss of Germany in 2001, is a state of the art winery and restaurant with panoramic views of Hawke Bay and Cape Kidnappers.  A wonderful way to unwind and sample exceptional food and wine.
Baypex elephant CAL baypex elephant cover Baypex elephant maxi
Australasian Gannet
New Zealand has the only land-based gannet colonies in the Southern hemisphere.  Cape Kidnappers is one of the largest.
Baypex gannet CAL Baypex gannet cover Baypex gannet maxi
Gannet Beach Adventures
Take this historic journey on vintage tractors and trailers along the rugged coastline of Hawke Bay from Clifton Beach to Cape Kidnappers.
Baypex Kidnappers CAL Baypex Kidnappers cover Baypex Kidnappers maxi


Bulletin 1



The BAYPEX 2014 National Stamp Exhibition is being run by the Hastings Stamp Collectors Club and the Hawke’s Bay Philatelic Society – both members of the NZPF and will be held with the patronage of the New Zealand Philatelic Federation Inc (NZPF). It is governed by NZPF “Approved Regulations for New Zealand National Philatelic Exhibitions”.

Key dates for Baypex 2014
30. 6. 2014 Latest receipt of Entry Forms plus title pages from prospective exhibitors
31. 8. 2014 Advice from BAYPEX 2014 of exhibit acceptances
31.10. 2014 Last date for Entries to be sent by Courier to BAYPEX 2014
12.11. 2014 Entries delivered by hand must be with bin room manager by 10 am
14.11. 2014 Exhibition opens Friday 10 am – closes 5 pm
15.11. 2014 Exhibition opens Saturday 10 am – closes 5 pm
15.11. 2014 Saturday 6.30 pm for 7 pm Awards Dinner – numbers limited – reserve your tickets
16.11. 2014 Exhibition opens Sunday 10 am – closes 4 pm


New Zealand and Australian Commissioner/Judges

New Zealand:

North Island Mark Benvie

South Island Karen Jeffrey

Note: New Zealand Commissioner/Judges do NOT carry exhibits to this exhibition.

Australia: Australian entrants must enter through their State Commissioner. State Commissioner/Judges will be appointed for: ACT, NSW, Queensland, South Australia, Tasmania, Victoria and Western Australia. In the meantime any non-Challenge entries/enquiries should be directed to the Australian Coordinator: Gary Brown, PO Box 106, Briar Hill, VIC 3088 Email: [email protected]

BAYPEX 2014, PO Box 864, Hastings 4156, New Zealand Email: [email protected] Web site:

Australasian Challenge

This New Zealand National Exhibition incorporates the Australasian Challenge, a team competition between exhibitors from each Australian State and ACT and the North and South Islands of New Zealand – a total of nine teams. The Challenge is held every two years and this is the second time it has been held in New Zealand. The current holder of the Challenge is New South Wales. So expect to see the top Australian exhibits at BAYPEX.

Don’t miss this chance to see Hawkes Bay

It is a great place to holiday as well as looking at stamps and postcards. In Napier there is the National Aquarium on the Marine Parade and the Hawkes Bay Museum; in Hastings there is “Splash Planet” for more than just a swim. There are many wineries in the area. Napier and Hastings have world class Art Deco and Spanish Mission architecture – tours to see these are available or just wander around the city centres. A visit to the Gannet Colony along the beach on a tractor drawn trailer is an exciting experience and a must do! As a holiday destination, accommodation is plentiful with a full range of excellent motels and hotels. There are frequent flights to the Bay from Wellington, Auckland and Christchurch. The area is also served by regular coach services from all North Island main centres.

Keeping in touch

It is planned to issue a number of Newsletters. These will provide more information on the venue, accommodation, updates on planned activities and information on products that will be available. If you wish to receive the Newsletters please contact BAYPEX 2014 – preferably by email. You will also find a copy of the Prospectus on the NZPF website and on the BAYPEX 2014 website: BAYPEX 2014, PO Box 864, Hastings 4156, New Zealand Email: [email protected]

Baypex 2014 – Prospectus


Australian entrants must enter through their State Commissioner.

Classification of entries

DIVISION 1 Non-competitive and restricted competitive
1.1 Invited displays (non-competitive)
1.2  Jury class (competitive) – excludes Literature
DIVISION 2 FIP Qualifying Classes
2.  Traditional
2.1 New Zealand and Australia
2.2 Other Countries
3. Postal History including
a. Postal History – New Zealand and Australia
b. Postal History – other countries
c. Marcophily (postal markings)
 d. Historical, Social or Special Studies
4.  Other Classes
4.1 Postal Stationery
4.2 Aerophilately
4.3 Astrophilately
4.4 Thematics
4.5 Revenues
4.6 Maximaphily
4.7 Open
4.8 One Frame
5. Youth – age at 1 January 2014
5.1 Up to 15 years old – 1 to 3 frames
5.2 16 – 18 years old – 2 to 4 frames
5.3 19 – 21 years old – 3 to 5 frames
5.4 16 – 21 years old – 1 frame (non FIP)
DIVISION 3 Non-FIP Qualifying classes
6.1 Cinderella
6.2 Adult Development class (NZ residents only) – see Regulation 27 (a) 1 or 2 frames (b) 8 pages – for new exhibitors at a National exhibition
Youth Development – age at 1 January 2014 – see Regulation 28
6.3 Below 13 years of age (8 or 16 pages)
6.4 13-15 years (8 or 16 pages)
6.5 16-21 years (16 pages)
DIVISION 4 Postcards
7.1 One or two frames
7.2 Three to eight frames


Exhibition regulations

1 The exhibit must be owned by the exhibitor. If the exhibit has been purchased as a complete exhibit, it must have been owned for at least 18 months prior to the exhibition and the exhibit must have been extensively revised.
2 Entries in the Competitive Classes may be made by any person within New Zealand or overseas belonging to a Philatelic Society or Stamp Club which is a member of NZPF, the Australian Philatelic Federation or the National Federation of their Country.
3 In accordance with New Zealand Regulations, the minimum size of any entry shall be three frames (48 pages) with a maximum of eight frames (128 pages), except as noted in the list of classes.
4 Frame fee will be NZ $30 per frame for all classes except: a. Youth entries which are $10 per frame b. Adult Development entries – 8 pages only – class 6.2(b) are free c. Youth Development classes 6.3 – 6.5 are free
5 Each frame consists of four rows of four pages and allows for pages including protectors not to exceed 29 cm in height and 23 cm in width. Double width pages are accepted as necessary. Exhibits with larger pages may be disadvantaged and the exhibit may only be partially displayed in the frames.
6 All exhibits should be on white or light coloured pages. The pages are to be contained in clear, close fitting exhibition protectors with the page totally contained. Photocopies or scans of a complete cover or stamp must be at least 25% different in size from the original.
7 Each page shall show the exhibitor’s name on the reverse and be numbered (preferably on the front) on the bottom right corner, sequentially in the order that they are to be mounted.
8 Expertisation certificates must be attached to the reverse of relevant pages.
9 An exhibitor shall not submit more than one entry in any class, unless the entry is substantially different in content and is not the continuation of another entry.
10 An exhibitor may enter an exhibit under a pseudonym but the secretary of the exhibition must be notified of the true identity of the exhibitor.
11 Entries shall not carry any indication as to price or value of any items contained therein.
12 Members of the Jury, Apprentice Judges, Jury Secretary and NZPF Co-ordinator may only enter the Jury Class. Entries in the Jury Class will be judged in the normal way by a separate panel of judges and Awards will be made but entries will NOT be eligible for Special Prizes. The Chairman of the Jury and the Chairman of the Organising Committee must not enter any competitive class.
13 Completed Entry Forms together with entry fees and a copy of the title page must reach the Exhibition Secretary, NO LATER THAN 30th June 2014 A synopsis may also be sent. Postage/courier fees for return of exhibit must also be included if appropriate.
14 The Exhibition Committee reserves the right to limit the number of entries and the number of frames allocated to an entry for this exhibition. The right is also reserved to reject any entry without assigning any reason for such a decision.
15 Exhibitors will be advised by 31st August 2014 that their entry has been accepted, reduced in frame numbers or rejected in accordance with Rule 14.
16 Once an exhibitor has been notified of acceptance and paid the entry fee, the exhibitor is obligated to provide the agreed entry. Failure to do so renders a defaulting exhibitor liable (at NZPF discretion) to disqualification from future National and International Exhibitions for up to 5 years.
17 Competitive entries, except those to be delivered by hand or by a Commissioner, must be in the hands of the Exhibition Committee by 31st October.2014 If exhibits are sent by courier they should be sent signature required to BAYPEX 2014 at an address to be advised when acceptances are notified.Hand delivered exhibits, including those exhibits being carried by Commissioners, must be received by the Bin Room Manager at the Exhibition venue before 10 am. on the 12th November.2014.All Australian entry forms and entry fees must go through the Australian Commissioners.
18 All reasonable care will be taken by BAYPEX 2014, its Exhibition Committee and its representatives to protect the property of exhibitors, but the insurance of an exhibitor’s property during transits, within the exhibition or otherwise, is solely the responsibility of the exhibitor. BAYPEX 2014, its Exhibition Committee and its representatives shall not be responsible for any loss or damage to an exhibit in whole or in part, howsoever caused, and the Exhibitor’s signature on the BAYPEX 2014 entry form indicates acceptance by the Exhibitor of this Regulation.
19 The Exhibition Committee or Jury reserve the right to transfer any entry to another Class if in their opinion it is incorrectly placed, or where it may receive a higher award.
20 Judging will be carried out on the material as presented in the frames. The NZPF Standard Exhibition Judging Sheets will be used to evaluate each exhibit. A copy of the Judging Sheet will be supplied to the entrant.
21 The Jury will, after the evaluation of an exhibit, make one of the following awards: (a) All adult classes of one or more frames will receive medals (b) Youth exhibits in classes 5.1 – 5.4 will receive medals. (c) Adult Development 8-page and Youth Development will receive certificates.In addition, there will be a Grand Award (presented by NZ Post), a Runner-up to the Grand Award, the NZPF Federation Cup (for 3-8 frames) and NZPF One-Frame Tray (both of which may be awarded to a first or second-time New Zealand resident exhibitor for a philatelic exhibit), the Marcel Stanley Trophy (for Adult Development 1 or 2 frames), the Banfield Cup (for adult development ½- frame), and other special prizes awarded at the discretion of the Chairman of the Jury after consultation with the Jurors. First time adult exhibitors will receive ‘Len Jury‘ medals.IN ALL CASES THE DECISIONS OF THE CHAIRMAN OF JURY WILL BE FINAL, NO DISCUSSION OR CORRESPONDENCE WILL BE ENTERED INTO.
22 All exhibits will be returned as soon as is practicable after the Exhibition. Entries may be uplifted by exhibitors or their duly authorised agent notified in writing, at approximately 6 p.m. on Sunday, 16 November at the Exhibition venue after all frames have been dismounted.
23 The Exhibition Committee may, from time to time, provide rules to cover any other matter, which may be required, and its decision is final on all matters.
24 The Exhibitor’s signature on the BAYPEX 2014 Entry form indicates acceptance of all rules laid down by the Exhibition Committee in this prospectus.
25 These Exhibition Regulations for BAYPEX 2014 are prepared to conform to the rules and regulations for New Zealand National Philatelic Exhibitions as laid down by the NZPF.
26 Exhibits not conforming to these regulations may not be judged or displayed.
27 Adult Development Class: This class is to encourage New Zealand residents to exhibit:Class 6.2(a) 1 or 2 frames – for exhibitors who have not previously been awarded 70 points or more for any one frame or multi frame entry at a National exhibition.Class 6.2(b) 8 pages for new exhibitors at a National exhibition – NO entry fee (for this class NZPF has also waived its levy of $6 per frame). Exhibitors will receive a written critique and a certificate.
28 Youth Development Class: This class is for NEW exhibitors and for previous exhibitors in Youth Development Class who have not previously received 65 points for any exhibit at a national exhibition.