“Approved exhibition” for the purposes of paragraphs 2.4, 5.4, 5.5 and 7.1:
- a NZ national exhibition (i.e. one with New Zealand Philatelic Federation (NZPF) patronage);
- an Australian national exhibition (i.e. one with Australian Philatelic Federation patronage) or any national exhibition where NZPF has appointed a Judge/Commissioner (e.g. under an accord);
- an International exhibition with FIAP or FIP patronage or recognition.
A National exhibition in the United States of America is specifically not approved for these purposes (except when they have been sanctioned by the FIP).
“NZPF approved judging seminar” for the purposes of paragraphs 2.5 and 5.5 includes:
- a judging seminar run by Philatelic Judges New Zealand;
- any judging seminar approved and run by or for the FIP, FIAP or APF; and
- such other seminars or courses approved by NZPF from time to time.
“Register” means the New Zealand National Philatelic Register of Approved Judges maintained by the NZPF.
“Simulated exhibition” for the purposes of paragraph 3.3 means an exhibition, other than a national exhibition, used to train judges (as Jury Chair, team leaders, etc.) and provide for an apprentice to complete their first apprenticeship. The full, normal procedures used by a jury at a national exhibition are adhered to.
Application for appointment as an apprentice judge
|A person wishing to serve as a judge at national exhibitions must complete an “Application as an apprentice judge” form and forward it to the NZPF.
|The application is considered by the NZPF executive at its first meeting after receipt of the application.
Criteria for apprentices
An applicant must be a person of good moral standing.
The applicant must be able to demonstrate the necessary fitness to fulfill the role of a judge. Judging at a national exhibition requires physical stamina as it can be demanding exercise of mental and physical fitness.
|Exhibiting experience and standard
The applicant must have an exhibit (excluding literature) of five or more frames that has been exhibited within the last five years at an approved exhibition in a competitive class and has received at least 75 points (national silver-gold or international large silver).
However, consideration will be given to an applicant who has achieved 75 or more points but in less than five frames where it is believed the applicant would be able extend the exhibit and maintain the standard. Successfully completing their first apprenticeship will gain them a ‘provisional’ status but they can only become a judge after they have achieved 75 points with five frames and subsequently successfully completed their final apprenticeship.
If the applicant is to become an apprentice literature judge any exhibits they may have should be detailed on the application form.
|Other desirable attributes
It is expected the applicant has the ability to follow a set of exhibit rules and will meet one, or preferably more, of the following criteria:
Advancement on the Register
|Once an application has been approved the applicant will be notified in writing by the secretary of NZPF and their name will be added as an apprentice on the Register.
|Advancement to a Judge on the National Judges Register will depend solely upon recommendations received from the chairmen of the jury under whom the apprenticeships were served. A jury apprenticeship may not be served if the appointment was ‘ex officio’ (i.e. by virtue of a position held on an exhibition organising committee).
|Favourable reports from the jury chairman of two national exhibitions (which for the first apprenticeship may include a simulated exhibition) or one national exhibition in the case of literature must be received by the NZPF which will consider these at its first meeting after receipt of each report.
|The NZPF’s decision will be notified by the secretary of NZPF in writing to the apprentice and where successful their name will be added as a judge on the Register.
|Former judges who successfully re-apply to be placed on the Register must serve successfully as a probationer judge at one exhibition.
|An application to be included on the Register will be considered from a judge of another jurisdiction (on becoming a New Zealand resident).
Such application must be supported by the recommendation of his or her previous national body.
Remaining on the register as a judge
|A judge must remain a person of good moral standing.
|A judge must be able to demonstrate continued fitness to fulfill the role of a judge.
|Exhibiting experience and standard
A judge, other than a literature judge, must have within the last five years entered in a competitive section of an approved exhibition an exhibit of three frames or more which has been awarded at least 75 points.
|Judging or training (except literature judges)
|New Zealand national literature exhibitions are normally held every two years. They have a different organisational structure to other national exhibitions and it is desirable to maintain a pool of literature judges in each region. Literature judges require a different set of skills and the three-year criteria in paragraph 5.4(a) or the attendance at seminars in paragraph 5.4(b) is not appropriate.
|A literature judge who has not judged within the previous twelve years (equivalent to two literature exhibitions in each region at two yearly intervals) will be sent a notice by the secretary of NZPF and advised they must reaffirm their continued interest in judging literature otherwise they will be deemed to have retired.
|Any person on the register may request that their name be removed at any time.
Removal of an apprentice from the Register
|Every effort is made by NZPF to ensure apprentice judges are given opportunities to judge at exhibitions and complete their apprenticeships. At an annual review of the national judges register, the NZPF may remove the name of an apprentice who has decline and appointment to three consecutive exhibitions. Any such change will be notified in writing to the person concerned by the secretary of NZPF.
|An apprentice removed from the Register at an annual review or by resignation may re-apply, as convenient.
Failure to remain qualified as a judge
|Any judge who after four years no longer meets the exhibit requirements of 5.4 will be sent a notice by the secretary of NZPF advising they need to meet those requirements within the following twelve months.
|Any judge who after two years no longer meets the requirements of 5.5 will be sent a notice by the secretary of NZPF advising they need to meet those requirements within the following twelve months.
|Any judge who no longer meets any one of the requirements of section 5 will be notified by the secretary of NZPF of the intention the judge is to be removed from the Register. The judge may seek a dispensation providing acceptable grounds for Federation to grant a dispensation. Agreement between NZPF and the person on a suitable process for remedying the non-compliance must be reached before the next meeting of the NZPF to avoid the removal coming into effect.
|If a person ceases to be on the Register as a judge they shall also be removed from the Register as a literature judge unless an application to remain a literature judge is made and approved by NZPF.
|The NZPF reserves the right to grant a dispensation from these rules under special circumstances, providing application for such a dispensation is made in writing to the secretary of NZPF in a timely manner.