Personal information is information about an identifiable individual (a natural person).
Who do we collect your personal information from?
We collect personal information about you from:
- You, when you provide that personal information to us, including via the website (for example the ‘contact us’ form) and any related service, through any registration process (for example when you apply to be a philatelic judge) OR through any contact with us (e.g. mail, telephone call or email).
- Third parties where you have authorised this (for example, the philatelic society of which you are a member, from the organising committee of a stamp exhibition operating under the auspices of NZPF).
- Information that is publicly available.
How we use your personal information
We will use your personal information:
- To verify your identity.
- To seek advice or information from you to enable us to provide services to others (for example queries from collectors or owners about philatelic material they have in their possession).
- To advise you of philatelic activities (for example seminars, exhibitions, etc.) that may be of interest to you, including contacting you electronically by email for this purpose.
- To respond to communications from you, including a complaint.
- To conduct research and statistical analysis (on an anonymised basis).
Disclosing your personal information:
We may disclose your personal information to:
- Members of the executive committee of NZPF.
- To people appointed by NZPF to fulfil one of its functions (for example a commissioner who may contact you seeking an entry from you for an upcoming exhibition overseas).
- Any other person authorised by you.
Protecting your personal information
We will take reasonable steps to keep your personal information safe from loss, unauthorised activity, or other misuse.
Accessing and correcting your personal information
You have the right to access your readily retrievable personal information that we hold and to request a correction to your personal information.
This policy will be reviewed at intervals of no more than three years
Publication date: November 2021
Update due: November 2024